Know exactly where every vehicle is in your reconditioning pipeline. From trade-in to front line, Vehicle Recon Tracker gives your team real-time visibility, accountability, and the data to eliminate bottlenecks.
Get in early at half price for 2 full years — up to 3 locations qualify for the discounted rate. Help shape the future of the platform by providing direct feedback to the development team on features and improvements.
Pilot members get priority support, early access to new features, and a direct line to the team building the product. Spots are limited and offered on a first-come, first-served basis.
Purpose-built for automotive dealerships. No bloat, no complexity — just the tools your team actually uses every day.
See every active vehicle grouped by status, sorted by age. Stat cards show vehicle counts, average recon times, and total recon costs. Color-coded age warnings at 7 and 14 days. Auto-refreshes every 10 minutes with a live clock.
Define your own statuses per dealership — Service, Body Shop, Waiting Parts, Detail, whatever fits your workflow. Choose from 10 colors, reorder anytime. Built-in Pending Approval status for manager sign-off.
Each store gets its own vehicles, users, statuses, and settings — with up to 75 user accounts per location. Assign users to multiple dealerships with granular access control. Administrators manage across all their locations from one dashboard.
Track reconditioning costs from intake to completion. Enter costs when adding or editing a vehicle, then capture final costs at completion. Dashboard shows total active cost and per-unit averages. Full cost analysis on the Reports page.
Every user can add timestamped notes to any vehicle. Full status change history shows who changed what and when. Every action is logged in the Activity Log — complete accountability.
Real-time notification bell with unread count badge. Get notified on status changes, vehicle completions, notes on your vehicles, and feature request updates. Customizable per-user on the Profile page.
Vehicle age alerts, Pending Approval notifications, registration alerts, and account decision emails — all configurable per dealership and per user. Separate from in-app notifications.
Status bottleneck analysis, user activity breakdown, average recon times, cost analysis for active and completed vehicles, top 5 most expensive units, and inactive user tracking. Filter by dealership and time period.
Start with the pipeline you already have: import vehicles from a CSV, up to 250 per file, with a downloadable template and a specific reason for any row that’s rejected. Export active or completed vehicles back out to CSV, or open a print-ready PDF. Exports carry all vehicle details, recon costs, status and dealership, and respect your current filters.
Photograph damage, parts and finished work straight from the lot. Up to ten photos per vehicle by default, with captions, thumbnails and a record of who added each one. Photos attach to the vehicle, so they travel with its history instead of sitting in someone’s camera roll.
Send a detailed vehicle list to any vendor — body shops, detail companies, parts suppliers. Pick statuses to include, and every vehicle gets an automatic audit note documenting the communication.
Four access levels, from Administrator down to view-only — and you decide what each one can do. A permission matrix controls access to vehicles, users, reports, tickets and settings per role, and the role names are yours to rename. Registration requires admin approval with instant email notification, and password lock lets admins restrict account changes.
Built-in real-time messaging between team members at your dealership. Search contacts, track unread messages in the nav bar, and keep conversations flowing without leaving the app.
Self-service billing portal for your dealership contacts — no login required. View invoices, payment history, upcoming bills, and pay online with a secure payment link. Toggle between YTD, 12-month, and all-time views.
Every login, vehicle action, and note is logged with timestamps. IP-based brute force protection, HTTPS enforcement, CSRF protection, bcrypt hashing, password expiry policies, and concurrent login detection with automatic alerts.
From the moment a vehicle enters your system to the day it hits the front line — nothing falls through the cracks.
Your dashboard organizes active vehicles by their current status, sorted oldest first within each group. You immediately see what's been sitting too long.
Every action is tracked. Every status change records who made it and when. Notes from your entire team create a permanent timeline on each vehicle.
Your dashboard shows average recon time, total active recon costs, and per-unit cost averages. Reports break down costs for active and completed vehicles with top 5 most expensive units.
From the lot attendant to the GM, everyone sees exactly what they need — and nothing they don't.
Manage users, vehicles, and settings for their dealership. Approve or deny registrations, configure alerts, custom statuses, and vendor communications. Multi-store admins manage across assigned locations.
Add, edit and complete vehicles, plus reports and the GM dashboard for a store-wide view. For a used car manager who needs the numbers without administering accounts.
Edit vehicles, change statuses, mark as completed, reactivate. Full day-to-day recon management without admin access. Multi-store access available when granted by an administrator.
View-only access to the dashboard and vehicle details. Add notes to any vehicle. Perfect for sales staff checking status. Configurable email alert preferences.
These are the defaults — every role’s name and permissions can be changed from the admin, so the tiers match how your store actually works. Additional administrative capabilities are available for multi-location dealer groups; contact us for details.
Every feature exists because a dealership needed it. No theoretical functionality — just practical tools that save time.
CSRF protection on every form. Bcrypt password hashing with configurable expiry policies. HTTPS enforced. IP brute force protection. Concurrent login detection alerts users when their account is active from multiple locations. Role-based permissions enforced server-side.
Every login, vehicle change, note, and status update is logged with user, timestamp, and IP. Filter by category, dealership, and date range. Filters persist across navigation for quick reference.
Print any vehicle's complete record with notes and status history. Export active or completed vehicle lists to CSV or print-ready PDF. All exports include recon costs, status, and dealership data.
Native apps for iPhone and Android, plus the full site in any browser. Check status from the lot, add a vehicle, take photos, read notes and reply to messages without walking back to a desk. Administrators can review the activity log, run reports and approve users from the app as well.
A step-by-step guide built into the app — first login, setting up a profile, reading the dashboard, adding a vehicle, notes and @mentions, notifications. New staff can get themselves going without pulling a manager off the floor.
Press ? to see all shortcuts. Quickly search with /, add vehicles with N, toggle notifications with B, and navigate with H. Built for power users who want to move fast.
Your team can submit feature ideas and vote on them from the Ideas page. Watch your suggestions move from open to planned to completed. In-app notifications keep you informed of updates.
Built-in Pending Approval status triggers email alerts to designated users when vehicles need manager sign-off. Configurable per-user so only the right people get notified.
A full support desk inside the app. Your team raises a ticket from the footer with their details already filled in. You get response-time targets per priority, tags, assignment, internal notes your users never see, file attachments, and a satisfaction rating when it’s resolved. Duplicate tickets merge into one thread, and a support dashboard tracks open count, response time and resolution time.
Set your timezone once in config. All timestamps — notes, status changes, alerts — display correctly for your location. PHP and MySQL stay in sync automatically.
25+ years of dealership experience behind the design of Vehicle Recon Tracker. Every screen, every workflow, every alert was built by people who've lived the recon process — not by developers guessing what you need.
Stop guessing where vehicles are. Stop losing days to miscommunication. Track recon, message your team, and manage billing — all from one platform built for your dealership.
Interested in learning more? Have questions about how Vehicle Recon Tracker can help your dealership? Drop us a line.